Revision as of 09:45, 12 July 2023
258f2adb-c49e-4863-9aa9-483f41c92927
894344
Ληξιαρχική πράξη συμφώνου συμβίωσης
At a glance
Points of service
Registries, Municipalities,
KEP (ΚΕΠ)
Number of required documents
Estimated Time (digitally)
Description
The procedure concerns the issue of an extract of the Civil Partnership Act.
Basic information
Competent body
MINISTRY OF INTERIOR
Authority/Public body’s Unit responsible for the institutional framework of the procedure
Application
Application Type
Application
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Title
Application for a Civil Partnership Act.
What you will need
Means of authentication, identification and signature
Identification document, Identification with TAXISnet codes
Output & Results
Output
Administrative Act, Digital document production, Document Production, Registry update
Other information
Alternative titles
Issue of an extract from a Civil Partnership Act
Official title
Civil Partnership Act
Languages supported
Greek
Categories
Trigger
Applied for, e-notification
Trigger (submission method)
Application (digital), Application (handwritten), Public service / public body document, Via video calling
G1
,
1
Administrative
The extract of the Civil Partnership Act is issued to both Cohabitants.
No
No
2
Administrative
Representation of a citizen by a lawyer for the receipt of a civil act of his/her client or a third person with a legal interest.
No
No
3
Administrative
The extract of the Civil Partnership Act is issued to holders of a special power of attorney and to the competent public administrative authorities.
No
No
4
Age
The applicant must have reached the eighteenth (18th) year of age in order to be competent for any legal act.
No
No
5
Possession of passwords to enter software
For the digital submission of an application for the issuance of an extract of a civil partnership certificate through the Single Digital Gateway - gov.gr, the possession of personal Taxisnet codes is required.
No
No
European Regulation
2016/1191
2016
Description
Public documents issued by the Civil Registry and Municipal Registries of the country and falling under Regulation 2016/1191, for which multilingual standard forms have been prepared by the European Commission for submission to the administrative authorities of the EU Member States, without validation.
Legal references
https://eur-lex.europa.eu/legal-content/EL/TXT/PDF/?uri=CELEX:32016R1191&rid=1
Law
27-35
4674
2020
53
Α
Law
4483
2017
107
Α
Description
Creation and maintenance of an information system called "Register of Citizens", which includes all the records of the Municipal Register, as well as all the civil registry events that have occurred in Greece, as well as those of Greeks abroad.
Legal references
https://www.et.gr/api/DownloadFeksApi/?fek pdf=20170100107
Law
4356
2015
181
Α
Law
3719
2008
241
Α
Law
344
1976
143
Α
Joint Ministerial Decision
45927
2021
2705
Β
Joint Ministerial Decision
14720
2020
2255
Β
Ministerial Decision
31293/Σ.8336
2019
1600
Β
Description
Necessary adjustments to the information system called "Register of Citizens" under article 115 of Law No. 4483/2017 (A107), in order to enable the support of the procedure of registration or correction of civil status acts according to article 249 of Law 4555/2018 (Α133).
Legal references
https://www.et.gr/api/DownloadFeksApi/?fek pdf=20190201600
ΑΔΑ
6ΥΟ1465ΧΘ7-ΖΒΔ
Decision of an Independent Authority
77
2015
Circular
10703
2021
1460
Β
Description
Credentials Act on the commencement of the issuance of extracts of civil registry acts and demography certificates by the Points of Single Contact (KEP) through the Single Digital Gateway of Public Administration.
Legal references
https://www.et.gr/api/DownloadFeksApi/?fek pdf=20210201460
Circular
208
2020
Circular
9
2013
Other
1
Physical identification of citizen
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
The competent official of the municipality or of the JEP shall check that the citizens' identity documents are complete to proceed to physical identification.
Notes
The identity particulars referred to in the application, in the case of Greek citizens, shall be demonstrated by the identity card or the relevant temporary attestation of the competent authority, the passport or the driving licence or the individual health book of all the insurers. The identity of the aliens shall be established in the case of citizens of the Member States of the European Union, the identity card or passport, while in other cases a certified photocopy of the identity card or corresponding documents may be accompanied by a certified photocopy of the identity card or documents. Applications for the issuing of an administrative act submitted by the competent Greek authorities. The identity of the legal persons shall be established in accordance with the provisions in force in their place of residence.
No
No
2
Request to the Municipality
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Description
The official of the municipality shall register the application to be completed by the citizen on paper.
Yes
No
3
Application to KEP
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The official initiates the citizens application and enters it into the file.
Yes
No
4
Citizen's data entry
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Manual Action
Yes
No
5
Print Citizen's Application
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The KEP official shall print the application and give it to the citizen for inspection and signature.
Yes
No
6
Scanning Citizen's Application
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The KEP official shall scan the application form and store it on his computer.
Yes
No
7
Local application storage
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The KEP officer saves the citizens application locally.
Yes
No
8
Forwarding of a citizen's request by e-mail
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The employee of the KEP searches for the email of the competent Municipality and sends the digital file of the application by email.
Yes
No
9
Receipt of a certificate from the Municipality
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Description
The official of the Municipality shall receive the email with the application attached.
Yes
No
10
Citizen search in the information system of the Citizens' Registry
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Description
Actions to process the request from the municipality concerned.
No
No
11
Finding in the Citizens' Registry
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Yes
No
12
Failure to find in the Register of Citizens
Responsible for Implementation
Software
Μethod of Implementation
Software action
Yes
Yes
13
Printing of a family status certificate
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
No
No
14
Check by the Head and physical signature
Responsible for Implementation
Responsible Head of Department
Μethod of Implementation
Inspection
Description
The head of the municipal registry checks the completeness of the certificate and physically signs the document.
No
No
15
Issue of the certificate
Responsible for Implementation
Mayor
Μethod of Implementation
Digital signature
Description
The digital signature of the Mayor is placed to the document.
No
No
16
Certificate delivery to the citizen from a municipality or consignment to the JEP
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
The physical document is delivered to the citizen or sent by e-mail to the KEP in case the application was submitted through the KEP.
No
No
17
Delivery from the KEP official to the citizen (mail, manually)
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Manual Action
No
Yes
1
User Authentication with Taxisnet Codes
Responsible for Implementation
Third entity software
Co-responsible for Implementation
MINISTRY OF DIGITAL GOVERNANCE
Μethod of Implementation
Data input in software
Description
The user enters his/her personal codes on Taxisnet.
No
No
2
Successful User authentication
Responsible for Implementation
Jointly competent body software
Co-responsible for Implementation
MINISTRY OF DIGITAL GOVERNANCE
Μethod of Implementation
Software interaction (interoperability)
Description
The Taxisnet codes are entered successfully.
Yes
No
3
User authentication failure
Responsible for Implementation
Jointly competent body software
Co-responsible for Implementation
MINISTRY OF DIGITAL GOVERNANCE
Μethod of Implementation
Software interaction (interoperability)
Description
In case of incorrect entry of the codes.
Notes
Exit from the service.
Yes
Yes
4
User consent to access personal data of the natural persons registry
Responsible for Implementation
Jointly competent body software
Co-responsible for Implementation
MINISTRY OF ECONOMY AND FINANCE
Μethod of Implementation
Data input in software
Description
The user consents to the use by the application of the following personal data: VAT number, Name, Surname, Surname, Patronymic, Matronymic, Year of Birth.
Notes
For the purpose of electronic identification of the user, the "Single Digital Gateway Applications" application requests consent to gain access to the basic data of the Registry of natural persons of the MINISTRY OF FINANCE managed by the Independent Authority for Public Revenue.
No
No
5
The Data Overview
Responsible for Implementation
gov.gr
Μethod of Implementation
Data output from software
Description
The fields are displayed pre-filled and locked:
First name / Surname / VAT number.
No
No
6
Verification of correct review data
Responsible for Implementation
gov.gr
Μethod of Implementation
Software interaction (interoperability)
Yes
No
7
Wrong overview data
Responsible for Implementation
gov.gr
Μethod of Implementation
Data output from software
Description
An error is detected in the First Name / Last Name fields and the process cannot continue.
Notes
It will be necessary to correct the data in the register of the citizens local Tax Office.
Yes
Yes
8
Citizen search data
Responsible for Implementation
gov.gr
Μethod of Implementation
Software interaction (interoperability)
Description
The search of the citizen in the Register of Citizens is done with 5 fields. In addition to the First Name / Surname, the following fields are displayed: Fathers name / Mothers name / Date of birth.
No
No
9
Confirmation of the correctness of citizens' data
Responsible for Implementation
gov.gr
Μethod of Implementation
Data input in software
Yes
No
10
Incorrect citizens' data
Responsible for Implementation
gov.gr
Μethod of Implementation
Data output from software
Description
An error is detected in the Fathers name / Mothers name / Date of birth fields and the process cannot continue.
Notes
It will be necessary to correct the data in the register of the local Tax Office of the citizen.
Yes
Yes
11
Issue of a civil status certificate (extract)
Responsible for Implementation
Institutional software
Μethod of Implementation
Data output from software
Description
A extract from the registration act shall be issued.
Notes
The cohabitation agreement registration act has advanced electronic seal and timeliness, code number and QR code to verify it. It can be handled both electronically and in forms. Its printed version does not require validation and is confirmed by the application of the lawfulness of Gov.gr documents.
No
Yes
12
Storage in the citizen's Inbox
Responsible for Implementation
gov.gr
Μethod of Implementation
Data output from software
Description
The civil partnership certificate is stored in the electronic citizens mailbox in the Single Digital Gateway: gov.gr
No
No
The Registry acts step by step
Frequently asked questions about civil status documents
Citizen's Inbox
Document validity check on gov.gr
myKeplive
Integrated Information System for the Register of Citizens
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