dc25f4eb-bbba-4287-a128-8815e9c78bc5
254428
Εγγραφή στους ειδικούς εκλογικούς καταλόγους Επιστολικής Ψήφου
At a glance
Number of required documents
Estimated Time (digitally)
Description
The procedure concerns the registration of Greek citizens in the special electoral rolls for postal voting exclusively in the European elections and for holding of national referenda.
Basic information
Competent body
MINISTRY OF INTERIOR
Authority/Public body’s Unit responsible for the institutional framework of the procedure
Application
Application Type
Application
Submission by:
Submitted by the applicant (digital)
Title
Αpplication for registration in the special electoral rolls for postal voting.
Notes:
Τhe application shall be submitted using an electronic platform accessible through the Public Administrations Single Digital Portal (gov.gr).
What you will need
Means of authentication, identification and signature
Identification with TAXISnet codes, Police ID or passport
Output & Results
Output
Digital document production, Registry update
Other information
Alternative titles
Register in the special electoral rolls (for Greek residents abroad)
Official title
Registration of Greek citizens in the special electoral rolls for postal voting
Languages supported
Greek
Categories
Trigger (submission method)
Application (digital)
D3
ΔΔ
1
8
0
46278
No
120
60
Defined
Police ID or passport
Identification with TAXISnet codes, Other
865821
3777, 9916
gov.gr, SDG
Input in another process
The procedure concerns the registration of Greek citizens in the special electoral rolls for postal voting exclusively in the European elections and for holding of national referenda.
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0
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1 hour}}
4 minutes
9 minutes
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1
Citizenship
You must be a Greek citizen.
No
No
2
Administrative
You must be registered in the electoral rolls in accordance with the provisions of Presidential Decree 26/2012 (Government Gazette, Series I, No 57).
No
No
3
Other
You must have an active mobile telephone number and an active email address.
No
No
4
Possession of passwords to enter software
You must have personal Taxisnet codes to apply for registration in the electoral rolls for postal voting.
No
No
5
Time limit
You may submit, cancel or amend the relevant application up to 40 days before the elections are held.
No
No
Law
5083
2024
12
Α
Joint Ministerial Decision
12284
2024
1037
Β
Joint Ministerial Decision
12779
2024
1040
Β
Description
Specification of the procedure for submission of an application for registration in the special electoral rolls for postal voting on behalf of voters by the competent Greek consular authorities.
Legal references
https://www.et.gr/api/DownloadFeksApi/?fek pdf=20240201040
ΑΔΑ
6ΕΠΟ46ΜΤΛ6-Δ03
1
Start of procedure
No
No
2
Submission of application to register in the special electoral rolls for postal voting at a Citizen Service Centre (KEP)
Responsible for Implementation
KEP (ΚΕΠ) employee
Description
The voter must appear in person and ask an authorised employee of the Citizen Service Centre (KEP) about submitting an application to register in the special electoral rolls for postal voting.
Yes
No
3
The voter must show an identification document to the authorised KEP employee
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Manual Action
Description
The voter must show an identification document (police-issued ID card, Greek passport, or driving licence) to the authorised KEP employee, must know their Tax Identification Number (TIN), if they have one, and must have an active mobile telephone number, which they must bring with them to the KEP and, optionally, an active personal e-mail address.
Yes
No
4
The authorised KEP employee logs into the special platform using their personal Public Administration credentials.
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The authorised KEP employee logs into the special platform using their personal Public Administration credentials. Using the voters TIN, they retrieve the following particulars of the voter in question: a) first name; b) last name; c) father’s name; d) mother’s name; and e) date of birth.
Yes
No
5
Search for a voter in the main electoral roll
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The platform searches for the voters registration in the main electoral roll and automatically fills in the voters basic particulars in the application form. If the voter does not have a TIN, the authorised KEP employee will search for the voter in the main electoral roll using the particulars listed in the voter’s identification document.
Yes
No
6
Registration and certification of the voter's mobile telephone number and email address
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The authorised KEP employee enters the voters active mobile telephone number and, optionally, the voter’s active personal email address. In order to authenticate the above information, the platform sends a One Time Password (OTP) to the mobile telephone number and the email address that the voter declared to the authorised KEP employee in order for the latter to enter it in the corresponding registration field of the platform.
Yes
No
7
Registration of the delivery address of the envelope containing the electoral material
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The authorised KEP employee enters the voters residential address or other address to which the voter wishes to have the envelope with the electoral material for postal voting sent, and informs the voter that the envelope to be sent can be received exclusively by the voter (in person) or by an expressly authorised representative.
Yes
No
8
Printing and signing an application - solemn declaration
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Manual Action
Description
The authorised KEP employee prints out the application / solemn declaration under Law 1599/1986 (Government Gazette, Series I, No 75) and delivers it to the voter for visual inspection and signing. The voter confirms that all the information listed in the application is true, is made aware that their application functions as a solemn declaration under Article 8 of Law 1599/1986 (Government Gazette, Series I, No 75) and that any misrepresentation carries the penalties laid down in Article 22(6) of Law 5083/2024 (Government Gazette, Series I, No 12), and consents to the processing of their personal data.
Yes
No
9
Issuance of reference number to application and notification of successful submission
Responsible for Implementation
KEP (ΚΕΠ) employee
Μethod of Implementation
Software action
Description
The authorised KEP employee attaches an electronic copy (PDF file) of the signed application to the platform, confirms that they certified the voter using the documents produced by the latter and that they attached a copy of the signed application to the platform, before selecting final submission. The voter will immediately receive the reference number of their application on their mobile phone and at their email address as a notification and proof of successful submission.
Yes
Yes
10
Submission of application to register in the special electoral rolls for postal voting by the competent Greek consular authorities
Responsible for Implementation
Competent Employee
Description
The voter appears in person and contacts an authorised employee of a competent Consular Authority.
Yes
No
11
The voter shows an identification document to consular employee
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
The voter must show an identification document (police-issued ID card, Greek passport, or driving licence) to consular employee, must know their Tax Identification Number (TIN), if they have one, and must have an active mobile telephone number with a Greek or, alternatively, foreign mobile telephone operator, which they must bring with them to the consular authority and, optionally, an active personal e-mail address.
Yes
No
12
The consular employee logs into the special platform using their personal Public Administration credentials.
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Description
The consular employee logs into the special platform using their personal Public Administration credentials. Using the voters TIN, they retrieve the following particulars of the voter in question: a) first name; b) last name; c) father’s name; d) mother’s name; and e) date of birth.
Yes
No
13
Search for a voter in the main electoral roll
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Description
The platform searches for the voters registration in the main electoral roll and automatically fills in the voters basic particulars in the application form. If the voter does not have a TIN, the consular employee will search for the voter in the main electoral roll using the particulars listed in the voter’s identification document.
Yes
No
14
Registration and certification of the voter's mobile telephone number and email address
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Description
The consular employee enters the voters active mobile telephone number and, optionally, the voter’s active personal email address. In order to authenticate the above information, the platform sends a One Time Password (OTP) to the mobile telephone number and the email address that the voter indicates to the consular employee in order for the latter to enter it in the corresponding registration field of the platform.
Yes
No
15
Registration of the delivery address of the envelope containing the electoral material
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Description
The consular employee enters the voters residential address or other address to which the voter wishes to have the envelope with the electoral material for postal voting sent, and informs the voter that the envelope to be sent can be received exclusively by the voter (in person) or by an expressly authorised representative.
Yes
No
16
Printing and signing the application - solemn declaration
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Description
The consular employee prints out the application / solemn declaration under Law 1599/1986 (Government Gazette, Series I, No 75) and delivers it to the voter for visual inspection and signing. The voter confirms that all the information listed in the application is true, is made aware that their application functions as a solemn declaration under Article 8 of Law 1599/1986 (Government Gazette, Series I, No 75) and that any misrepresentation carries the penalties laid down in Article 22(6) of Law 5083/2024 (Government Gazette, Series I, No 12), and consents to the processing of their personal data.
Yes
No
17
Issuance of reference number to application and notification of successful submission
Responsible for Implementation
Competent Employee
Μethod of Implementation
Software action
Description
The consular employee attaches an electronic copy (PDF file) of the signed application to the platform, while the original remains in the records of the consular authority, hands a hard copy to the voter, confirms that they certified the voter using the documents produced by the latter and that they attached a copy of the signed application to the platform, before selecting final submission. The voter will immediately receive the reference number of their application on their mobile phone and at their email address as a notification and proof of successful submission.
Yes
Yes
1
Login of voters on the Public Administration's single digital portal (gov.gr)
Μethod of Implementation
Data input in software
No
No
2
Voter authentication using their personal Taxisnet codes or an identification document
Μethod of Implementation
Data input in software
Description
Voters are authenticated using their personal Taxisnet codes or the information indicated in their valid Greek passport and valid police-issued Greek ID card or civil registration number.
No
No
3
Automatic fill-out of the application with the voter’s main particulars
Μethod of Implementation
Data input in software
Description
Based on the voters authentication data, the voters main particulars are automatically filled in on the application.
No
No
4
Retrieving or registering a mobile telephone number and email address
Μethod of Implementation
Software action
Description
Additionally, they following may be automatically filled in: a) mobile phone number; b) email address; and c) residential address. If the above information is not automatically filled in, the voter may enter: a) an active mobile telephone number; and b) an active personal email address.
No
No
5
Confirmation of mobile telephone number and email address
Μethod of Implementation
Software action
Description
In order to authenticate the above information, the platform sends a One Time Password (OTP) to the mobile telephone number and the email address that the voter enters into the special text box.
No
No
6
Registration of the delivery address of the envelope containing the electoral material
Μethod of Implementation
Data input in software
Description
The voter enters their residential address, if it is not automatically filled in, and selects it as the address to which the envelope containing the electoral material for postal voting will be sent. Alternatively, the voter may enter a different address to which they wish to have the envelope containing the electoral material for postal voting sent.
No
No
7
The voter confirms that all the information indicated in the application is true, is made aware that their application functions as a solemn declaration, and consents to the processing of their personal data.
Description
The voter confirms that all the information listed in the application is true, is made aware that their application functions as a solemn declaration under Article 8 of Law 1599/1986 (Government Gazette, Series I, No 75) and that any misrepresentation carries the penalties laid down in Article 22(6) of Law 5083/2024 (Government Gazette, Series I, No 12), and consents to the processing of their personal data.
No
No
8
Final submission of the application
Description
The voter submits the application by selecting ‘final submission’ and immediately receives the reference number of their application at their email address and on their mobile phone as a notification and proof of successful submission.
No
Yes
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